A Filipino healthcare virtual assistant from 3F Solutions costs $9.00 per hour full-time (40 hours a week) or $10.50 per hour part-time (25 hours a week minimum), all-in. There are no setup fees, no recruitment fees and no long-term contract. That is roughly $1,440 a month full-time and $1,050 a month part-time, billed for the hours actually worked.
Cost has two parts, though, and most pricing pages show only the first: the hourly rate, and the terms around it, meaning what you pay up front, when you are invoiced and what can add to the bill. This page covers both, including the parts many agencies leave out, so you can judge whether a Filipino healthcare virtual assistant from the Philippines, trained for your specialty fits your budget before you ever get on a call.
| Plan | Hours | Rate | Approx. monthly |
|---|---|---|---|
| Full-time | 40 hrs/week | $9.00/hr | about $1,440 |
| Part-time | 25 hrs/week minimum | $10.50/hr | about $1,050 |
| Flexible hours | By agreement | Quoted on the discovery call | Depends on hours |
Monthly figures assume a four-week month at the minimum weekly hours. You are invoiced for actual hours worked, so a month with an unworked public holiday costs less.
The honest comparison is not $9 against a wage. It is the rate against the fully loaded cost of an employee, which adds payroll taxes, benefits, equipment, recruiting, paid time off and the months a new hire needs to learn your specialty's workflows. A reasonable planning figure for an in-office administrative or billing hire is around $25 an hour loaded, and it varies a lot by city.
| The same work | In-house hire (about $25/hr loaded) | Dedicated Filipino healthcare VA |
|---|---|---|
| Full-time, 40 hrs/week | about $4,000/month | about $1,440/month |
| Part-time, 25 hrs/week | about $2,500/month | about $1,050/month |
| Benefits, payroll taxes, equipment | Your practice absorbs all of it | Not on your books |
| Recruiting and setup | Job-board or agency spend | None |
| Specialty ramp-up | Months, on your time | Trained for your specialty before day one |
| Commitment | Salaried headcount | No long-term contract, 30 days' written notice |
For a small outpatient practice, that gap is the difference between help being out of reach and help being a line item. The in-house figures are an illustrative planning assumption, not a quote for your market, and a lower rate is not automatically better. The point is only that the comparison should be made on loaded cost. It also helps to remember that an offshore team in the Philippines does not change who directs the work: your assistant works for you alone, in your systems, on your priorities.
The rate is not a bare labor-arbitrage number. For a Filipino healthcare virtual assistant from the Philippines, trained for your specialty, it covers:
What it does not include is your software. You provide access to your EHR, phone system and billing platform, and any license cost for those stays with your practice.
There are two account types. Post-payment is the standard, and pre-payment is available on request. Neither is better in the abstract, and the choice is made on the Order Form before the assistant starts.
| Post-payment (standard) | Pre-payment (on request) | |
|---|---|---|
| Up front | Nothing. No invoice is sent at signing. | Two weeks of service, paid before the assistant starts |
| Invoicing | Twice a month, in arrears, for hours already worked | Twice a month, for actual hours worked; the advance stays as a standing credit |
| Schedule | The 16th for the 1st to the 15th, and the 1st for the 16th to month-end | The same 16th and 1st rhythm |
| Payment due | Within 7 days of invoice date | Within 7 days of invoice date |
If your assistant starts part-way through a period, the first days may be billed together with the next regular period, so a first invoice can be larger than a normal half-month. You can pay by bank transfer in USD, CAD or GBP, or by card or online payment gateway through the Order Form.
A cost page that hides a fee is the fastest way to lose trust, so here is every situation that can change what you pay:
What is not on the list: no setup fee, no recruitment or placement fee, no long-term contract and no software markup. Either side can end the engagement with 30 days' written notice by email.
Sticker price is rarely what makes or breaks a virtual assistant engagement. In our discovery calls the rate is almost never the sticking point. The questions are about who manages the assistant, what happens if it is not working out, and whether the person understands the specialty. Those are the costs that actually hurt: a hire who turns over in three months and takes your workflows with them, a general assistant who needs constant correction, or a billing mistake a specialty-trained assistant would have caught.
That is why the management layer is part of the rate rather than an add-on. See who actually manages your healthcare VA for how the first 30 days work, and what happens if your mental health VA quits for the replacement policy in practice. A cheaper arrangement that needs you as the manager is not cheaper. It just moves the cost onto your evenings. If you are still deciding whether you need help at all, start with what a healthcare virtual assistant is.
A real quote takes one conversation. Tell us your specialty, your EHR and the hours you need, and we match you with a top HVA candidate, then schedule a call. If you move ahead, the Order Form lists the assistant, hours, hourly rate, start date and your account type, and it arrives together with the HIPAA Business Associate Agreement, which is signed before the first working day.
Want your own number? Get Started: we'll match you with your top HVA candidate, then schedule a call to confirm your hours, your account type and your start date.
Get Started →$9.00 per hour full-time (40 hours a week) or $10.50 per hour part-time (25 hours a week minimum). There are no setup or recruitment fees and no long-term contract. Flexible hours are quoted on the discovery call.
There is no long-term contract, and either side can end the engagement with 30 days' written notice by email. There is a minimum weekly engagement of 25 hours for part-time and 40 for full-time, unless you agree flexible hours with us.
Post-payment is the standard: no advance, no invoice at signing, and twice-monthly invoices in arrears for hours already worked. Pre-payment is available on request: you pay two weeks of service before the assistant starts, and that advance stays as a standing credit. Both are invoiced on the 16th and the 1st and are due within 7 days.
No. There is no setup fee, no recruitment fee and no software markup. Every situation that can add cost is listed on this page: a $49 per-candidate fee for replacement requests after the first free one in the first 30 days, a late payment fee of 3% after a suspension, standard rates for requested public-holiday work, and possible card-processing charges.
A dedicated assistant at $9.00 to $10.50 an hour compares with roughly $25 an hour loaded for an in-office hire once payroll taxes, benefits, equipment, recruiting and ramp-up are counted. For 40 hours a week that is about $1,440 a month against about $4,000, as an illustrative planning figure. Your local market will differ.
A note on the numbers: Rates and terms reflect 3F Solutions' published pricing and standard Order Form as of September 2026 and may change; the Order Form you sign governs. In-house figures use an illustrative loaded-cost assumption of about $25 an hour and a four-week month; your wages, benefits and overhead will differ. This article is general information, not financial, legal, tax or accounting advice. See our Terms of Service and HIPAA Policy.
3F Solutions places dedicated, HIPAA-trained Filipino Healthcare Virtual Assistants from the Philippines with independent US practices and providers, matched to your specialty and your tools, no contracts, no setup fees. New to the idea? Read what a healthcare virtual assistant is, or see our pricing overview →